The old saying “less is more” is true in many situations, from the length of speeches to consumption of natural resources and golf strokes. It’s also true when it comes to the use of paper during board meetings. Becoming a paperless board requires careful planning and dedication from all members of the team. The results will be worth the effort. The following article, from our friends at BoardEffect highlights some important factors to be aware of when making the switch to a paper-free board.
One of the biggest issues that boards confront is the time needed to review the materials for board meetings and prepare for every meeting. With the help of a portal for board members, directors can access the documents they require before their meetings and can view them on any device. Directors can even sign an electronic board book, that allows for a unanimous written consent outside of the meeting. This eliminates the need for printing distribution, distribution, and global shipping costs.
Another issue that can be overcome with the help of a board management application is ensuring that the meeting materials are up-to-date. With the aid of a management software for boards updates are instantly reflected to all users, making the process effective and saves on hours of resource.
Like with any new piece of software, it’s essential to give board members the proper training and support. This will ensure that they can be familiar with the functions and utilize the software effectively to increase their productivity.
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